B2B Procurement Platforms

Multi-supplier product and service catalogues where each supplier maintains their own listings within a unified buyer-facing interface — with contract pricing, approved item lists and buyer-specific catalogues that show only what each buyer department is permitted to purchase.

• Supplier portal for product upload and price management
• Contract pricing per buyer: negotiated rates visible at login
• Approved supplier and preferred product designation
• Buyer-specific catalogue views based on department or role
• Product information standards enforcement on upload
• Catalogue validity dates and price expiry
• Bulk catalogue update from supplier ERP feed
• Catalogue approval workflow before new items go live

Request-for-quote workflows that let buyers send RFQs to multiple suppliers simultaneously, compare quotes side-by-side and award the purchase to the winning supplier — all within the platform, with a complete audit trail of each sourcing event.

• RFQ creation with item specifications and required delivery date
• Multi-supplier RFQ dispatch in one action
• Supplier quote submission with line-item pricing
• Quote comparison matrix: side-by-side supplier evaluation
• Scoring criteria: price, delivery, terms, quality rating
• Award notification to winning and unsuccessful suppliers
• RFQ to purchase order conversion on award
• RFQ history and spend analysis by category

Purchase order creation, approval and management — from requisition through internal approval to supplier dispatch and goods receipt confirmation. Gives procurement teams full visibility of open orders and gives finance accurate accrual data.

• Purchase requisition with requester, cost centre and justification
• Multi-level approval routing by value and category
• PO generation with line items, delivery date and terms
• Supplier PO dispatch by email or portal
• Goods receipt confirmation against PO
• Three-way match: PO vs. GRN vs. supplier invoice
• Open order tracking and overdue delivery alerts
• PO amendment workflow with supplier notification

Approval authority controls that enforce spend limits, preferred supplier requirements and category-specific policies — preventing rogue spending while keeping the procurement process fast for compliant purchases within authority.

• Approval matrix by spend value and category
• Department manager, category manager and CFO thresholds
• Preferred supplier bypass for off-contract spend
• Budget check before approval: remaining budget displayed
• Mobile-friendly approval for out-of-office situations
• Delegation and deputy approver during absence
• Approval history and override audit trail
• Compliance reporting: off-contract and unapproved spend

Contract management for supplier agreements — storing contract terms, pricing schedules, volume discounts and renewal dates in the platform so procurement teams always buy at the contracted rate and no renewal is missed.

• Contract record per supplier with term dates and key clauses
• Pricing schedule: tiered volume discounts per product group
• Contract price enforcement: system applies correct rate at PO
• Contract expiry alert at configurable lead time
• Renewal workflow with sourcing event trigger
• Contract amendment and version history
• Supplier performance KPIs against contract terms
• Contract value tracking: spend against agreed commitment

Procurement analytics dashboards that give finance and procurement leaders visibility of total spend by supplier, category, department and period — identifying consolidation opportunities, off-contract spend and budget overspend before month-end.

• Total spend by supplier, category, department and period
• On-contract vs. off-contract spend breakdown
• Budget vs. actual spend by cost centre
• Supplier concentration risk: top 10 suppliers by spend share
• Category spend trend and year-on-year comparison
• Savings tracking against benchmark prices
• Purchase order cycle time and approval bottleneck reporting
• Export to finance systems for accrual and budget management