Employee Portals

Internal news and announcement system that keeps all employees informed — from company-wide announcements and department updates to event invitations and milestone celebrations. Replaces scattered email chains with a structured news feed employees can browse by category and date.

• News feed with category filtering: company, department, HR, IT
• Announcement creation with rich text, images and file attachments
• Targeted audience: post to all staff, a department or a location
• Pinned posts for important ongoing communications
• Employee read confirmation for critical announcements
• Push notification or email digest for new posts
• Archived news searchable by keyword and date
• Comment and reaction capability for engagement

Central HR document and policy library where employees can always find the current version of the employee handbook, leave policy, code of conduct, health and safety documents and any other HR materials — replacing email attachments with a searchable, version-controlled repository.

• Document library with category and department organisation
• Full-text search across all uploaded documents
• Version control: new versions replace old, history retained
• Document expiry alert: notify HR when documents need annual review
• Employee acknowledgement: confirm they have read a document
• Access control: some documents restricted to HR or managers
• Document download with access logging
• New document notification to relevant staff

Onboarding portal and training content management for new starters and ongoing staff development — structured onboarding checklists, training videos, quizzes and completion tracking so HR and managers can confirm each employee has completed the required steps.

• Role-specific onboarding checklist with completion tracking
• Training module library: video, document and quiz formats
• Mandatory training assignment by role or department
• Completion certificate and record per employee
• Manager dashboard: which team members are onboarding or overdue
• Reminder automation for incomplete mandatory training
• Induction schedule: day 1, week 1, month 1 tasks
• Knowledge check quiz with pass/fail and retry capability

Employee directory and live org chart that help staff find the right person quickly — searchable by name, role, department and location, with contact details, photo and the reporting structure visible. Particularly valuable for growing businesses and those with multiple sites.

• Searchable staff directory: name, role, department, location
• Employee profile: photo, contact details, role, start date
• Interactive org chart with reporting line visualisation
• Department drill-down from org chart
• Birthday and work anniversary display (opt-in)
• Skills and expertise tagging for finding the right colleague
• GDPR-controlled visibility: employees choose what is shown
• SSO integration: directory auto-populated from Active Directory

Online holiday and absence request workflow that replaces paper forms and email chains — employees submit requests, managers approve or decline, leave balances update automatically and the team calendar shows who is absent on which days.

• Holiday request form with date range and leave type selection
• Entitlement balance display: days remaining per leave type
• Team calendar view: see who else is off before requesting
• Manager approval with reason for decline
• Employee notification of decision
• Calendar integration: approved leave synced to Google or Outlook calendar
• German public holiday calendar pre-loaded by federal state
• HR reporting: absence by employee, type and period

Internal request management for IT equipment, office supplies, access permissions, desk booking and any other resource an employee needs — with a self-service request form, approval routing to the right team and fulfilment tracking.

• Request catalogue: predefined request types with forms
• IT equipment request: laptop, monitor, phone
• Software access and licence request
• Office supply and stationery request
• New starter equipment bundle request
• Routing to appropriate team: IT, facilities, HR
• Request status tracking for the employee
• Fulfilment confirmation and asset assignment recording