Requirements, Scope & Quote
Defining exactly what will be built, what it will cost and how long it will take — in writing, before development begins. A clear, agreed scope is the foundation of a project that delivers on expectations without surprise costs or missed features.
Requirements Gathering
Structured sessions to capture every feature, user type, data need and business rule the system must handle. We work with your team to document requirements methodically — not from memory, but through structured interviews, process walkthroughs and scenario mapping. Requirements gathered this way are complete enough to build from, not just a wish list.
- User role and persona mapping
- Feature and functionality documentation per role
- Data requirements and data model mapping
- Business rules and conditional logic
- Integration requirements with existing systems
- Non-functional requirements (performance, security, availability)
- Edge cases and exception scenarios
- Regulatory and compliance requirements
Requirements Finalisation
Reviewing the documented requirements with your team, resolving ambiguities, filling gaps and formally signing off on the requirements document. This sign-off protects both parties — it creates a shared understanding of exactly what will be built and forms the foundation of the project scope.
- Requirements document review session
- Ambiguity and gap resolution
- Priority ranking of features and modules
- Requirements document revision
- Stakeholder sign-off on final requirements
- Version-controlled requirements document
Project Scope Definition
A clear, written definition of what is included in the project, what is explicitly excluded, and where the boundaries of the engagement sit. A well-defined scope prevents scope creep, protects your budget and ensures both parties have the same expectation of what will be delivered.
- In-scope features and functionality listed explicitly
- Out-of-scope items explicitly documented
- System boundaries and integration points defined
- Technology choices documented
- Assumptions documented and agreed
- Signed scope document from both parties
Module & Deliverables Breakdown
Breaking the agreed scope into distinct modules, features and deliverables — so progress can be tracked, milestones can be agreed and each part of the project can be independently reviewed and approved before the next begins.
- Project broken into logical modules
- Each module defined with features and deliverables
- Dependencies between modules mapped
- Priority and sequencing agreed
- Acceptance criteria defined per module
- Basis for milestone-based payment structure
Timeline & Milestone Planning
A realistic project timeline with clear milestones, delivery checkpoints and review dates agreed upfront — reflecting actual development time, not optimistic estimates. We plan with buffers for reviews and revisions, not just development time.
- Module-by-module timeline estimate
- Milestone dates agreed in writing
- Client review and approval periods built in
- Dependencies and critical path identified
- Risk factors and timeline buffers noted
- Project start date and key dates agreed
Cost Estimation & Quote
A detailed, transparent quote broken down by module or development phase — with no hidden items and no vague estimates. Each line item is traceable to the scope. Changes after scope sign-off are handled through a formal change request process, not absorbed silently into the project cost.
- Cost broken down by module or phase
- No hidden fees or vague line items
- Payment milestone structure agreed
- Change request process documented
- Quote valid for an agreed period
- Formal quote document for business records